Reviewing and selecting any product will strengthen your approach.
A productivity suite is a set of applications that includes apps like a word processor, a presentation app, and an app to make spreadsheets—these three apps are typically the mainstays of any productivity suite. Stretching it further we can also need the capabilities to convert pdf document to word, spreadsheets and do something meaningful out of it. So, we are here to think or rather rethink whether our tools fits the bill.
It’s not a surprise that the most business choose tools they can both afford and work for their needs. But, do we really think in the same lines when we purchase/ renew our productivity software. I do not think so.
Let’s look at some of the variables that business have to consider when determining the productivity software is right for them.
Cost:
For any corporate the first point of discussion is the procurement cost of any software. Considering the cost aspect, the IT or purchase department should answer the following about a software.
- Whether to select the annual plan or a product with perpetual license.
- Whether to continue with the existing product or any other options available with less cost than the existing one.
- Is there a product which has more features that serves the purpose one-for-all with less cost.
- Is the new product can withstand change management apart from fulfilling above options.
Compatibility:
The next criteria to consider is the existing products compatibility with other products/ software or ERP available. The point to consider is to check the options available outside. Our here we are revalidating our old decision. In short we need to answer whether our productivity suite is compatible with our software, processes, and IT standards in use.
Security:
Security and safety of our data while using the productivity suite. Are we getting all the timely updates and how long it will available. Is there any productivity suite that provides life-long updates. These update ensure the safety of the data that we generate through the productivity suites.
Ease of Use:
Why this is coming last in the list as we are always comfortable with our existing environment, hence any change in the system becomes difficult. That’s not true. Have we ever thought of taking feedback from our users, at the end of the day they are the people who are going to use the same. Can we test any new alternative. Is there even an alternative available. We need to check that too.
- Possibility of testing
- Quick learning curve
- Adoption by the users
Lastly, yes all the above points are very good to read and write an article. But are we really and seriously thinking about these at all. Just take some time and think. You will get an answer. All the Best.
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